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Get Connected with your Volunteers and Staff

Internal Chat copyEarlier this year we added a feature to iCarol that had proven to be one of our most popular feature requests from our clients. You wanted the ability to exchange typed messages with other workers signed in to your iCarol system.

It was popular for a good reason: there are so many great ways this tool can be used. Here are just a few ways our clients are already putting this to use…

Resource searches - Your Resource Managers are great sources of information and have an answer for everything. If a Call Specialist needs help finding the right resource for a caller, but can’t quite remember its name or the way it’s categorized, they can send a quick, typed message to the Resource Manager for some assistance.

Guidance when working with clients - Whether it’s working through assessing risk or sending rescue, or you’re just having trouble connecting with a client and need some tips, a second pair of eyes or ears from a colleague can be super helpful. If your shift leader is across the room or in another location, no need to throw office supplies to get their attention. Send a quick message to say, “Hey, can you come listen to this call?”

Supervisor check-in - Helpline Directors have a tough task of needing to be available and on-call practically all the time. Internal Chat allows you to quickly check in with your staff even if you’re already home after a long day. From anywhere with an internet connection you can sign in to see that folks have arrived and signed on, and send a quick encouraging note as they start their shift.

Have fun! - Collect lunch orders, check and see who wants to hit up karaoke after shift, or send a goofy joke to brighten someone’s day.

These chats are also protected — the security you enjoy throughout the rest of iCarol extends to Internal Chat, and your Internal Chat conversations are expunged on demand, and also when you sign off. So you can feel confident discussing confidential information via these conversations if needed.

Bottom line: We wanted this new feature to be one more way that your volunteers and staff can feel connected to their colleagues, their supervisors, and by extension connected to the mission of your organization. We truly hope this feature has done this for your center.

Internal Chat is included as a part of any iCarol system, it just needs to be turned on by an Admin user and then permissions granted to workers to use the feature. For instructions on how to do this and more, check out our help videos or watch our webinar.

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Dana joined the iCarol team in 2013 after 12 years of direct service and administrative duties in the Helpline Industry. You'll find her presenting Webinars, Tweeting, Blogging, Facebooking, and producing other materials to help others learn more about iCarol.

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