Closing and Hiding Automated Verification Requests
The Automated Verification Request/Response (AVR) feature in iCarol helps you keep resource records reliable and up-to-date, and saves hundreds of hours when compared to sending manual emails, letters, or making phone calls. But, you may find over time the list of Requests sent by you, or your organization, may become long and therefore hard to determine what requests are still open.
If you use the AVR feature, it’s also likely your organization has setup a Verification Process, in which you set a certain number of times you’ll reach out to an organization requesting an update be made, and specify the ways in which you’ll reach out to organizations. For example, you may have a Verification Process setup where you send 2 emails to an organization, then if they don’t respond X weeks after the 2nd email is sent, you may try calling the organization twice, and so on and so forth.
For this reason, and more, it’s helpful to keep the list of open Requests updated so it can be used as a tool to help keep track of your Verification Process. You can keep this list updated using the buttons at the bottom of each Request to ‘Close’ or ‘Hide’ the request, depending on your desired outcome, in combination with the filters available on this page for which ‘Existing Verification Requests’ you want to include in this list.
Updates were recently made to the buttons that control which Requests appear on the list as Open, which ones appear as Closed, and which ones are Hidden. The updates made these buttons more meaningful and user-friendly, making it so each button has a slightly different outcome. The three buttons available to choose from are ‘Hide this request on the list’, ‘Mark the Request as Closed’, and ‘Mark as Verified and Close’, and each button causes different changes to happen within the resource records included in the Request you’ve selected.
Depending on which button you choose, the changes are as follows:
- ‘Mark the Request as Closed’ will:
- change the status in the list of requests to ‘Closed’ so it can be filtered from appearing in the list
- cause no change to the ‘Last Verified…’ or ‘Verifier’s…’ data
- make the Request links sent to verifiers inactive, making it impossible to submit a Response for this particular Request
- ‘Mark the Request as Verified and Close’, will:
- change the status in the list of requests to ‘Closed’ so it can be filtered from appearing in the list
- change existing date in the ‘Last Verified…’ and ‘Verifier’s…’ fields, unless a Response has been submitted by a resource included in the Request
- make the Request links sent to verifiers inactive, making it impossible to submit a Response for this particular Request
- ‘Hide this request on the list’, will:
- cause no change to the ‘Last Verified…’ or ‘Verifier’s…’ data
- permanently remove the Request from appearing in the list of requests on the left side of the page; once you do this, there is no way to un-hide the request
- make the Request links sent to the verifiers remain active, making it possible for a verifier to still submit a Response for this particular Request
After you have your Requests marked as ‘Close’ or ‘Hide’, you can use the filters at the top of the Automated Verification Requests page to show only ‘Sent’ Requests, which are any Requests where you haven’t chosen to ‘Close’ or ‘Hide’, or you can use the filters to show only ‘Closed’ requests.
When you choose to use each button is entirely up to you and your organization, and should be based off your internal processes, but the information outlined in this blog provides all the details and information you’ll need to make the best decision for the work you do! For more information about how to use this tool, you can read the help article ‘How to close or hide an Automated Verification Request’.Tags: Automated Verification, iCarol Features, Resource Management
