Where to Find Help when Using iCarol
iCarol is a large and complex piece of software, and every client uses it a little differently. Some clients use some features, and other clients use other features. Client needs also change over time, necessitating the discontinuation, addition or adjustment of processes and policies. We understand that there is turnover in our client agencies, so training new staff or volunteers is a continuous need.
We are here to help! We have a number of self-serve options for training and notification of new features and enhancements. We encourage all of our clients to explore the information available through these options to assist you with building and maintaining your knowledge of how to use iCarol to meet your needs.
iCarol Help Page – Online Video Tutorials and other training and informational material
To access the Help page, simply click Help in the left hand menu when you are logged into iCarol.
The Help Page is organized into sections representing the major features of iCarol – Volunteers and Staff, Shift Calendar, Call Reports, Messaging, Resources, and Statistics and Reporting. Each section has a number of videos or other documents (for example, PowerPoint presentations) explaining how to use the different features in iCarol. Feel free to use any of these materials in your own training programs at your agency.
iCarol Help Page – Help Articles
To access iCarol Help Articles, click Help form the left hand menu when you are logged into iCarol, then, at the top of the page, click “Help articles – browse solutions to common questions”.
You can search for help articles in a few different ways. You can enter a word or phrase in the text box next to the Search button, and then click the Search button. You can refine this search to a particular category by choosing a category from the drop-down menu below the search text box. Or, you can browse through the various categories and sub-categories listed on the screen by clicking on the name of a category. For example, the screenshot below shows the help articles available in the category Calls, sub-category Call Reports – Create & Submit Call Reports.
iCarol staff are continually updating and expanding the Help article database as new features, enhancements and updates are released.
iCarol Dashboard – Announcements, tips and tricks
Users with Admin or Supervisor security status can access the iCarol Dashboard, which contains an Announcements, tips and tricks section. To access, simply click Home in the left hand menu when logged into iCarol.
This section contains posts about updates, new features, upcoming webinars, and more. Due to space limitations, you will likely only see the latest 3-4 posts displayed. To view earlier posts, scroll down to the bottom of this section and click the link labeled “See all news”.
To access the iCarol blog page, access the iCarol website at www.icarol.com, then click Blog at the top of the page.
The iCarol Blog contains a variety of articles that pertain to the iCarol software as well as other topics we feel would be of interest to helplines, such as Bell Let’s Talk Day, as shown above. Please note, you can subscribe to the iCarol Blog by filling out the small form you see in the lower right hand corner of the screenshot above. Doing so will deliver a weekly Blog Digest to you via email.
iCarol Quarterly Newsletter
To sign up for the iCarol newsletter, access the iCarol website at www.icarol.com, click Blog at the top of the screen, then click Newsletter along the right hand side of the screen.
The newsletter will be delivered to your email inbox. Articles include trends, tips, downloads and iCarol updates, including things like worldwide news and events, helpline best practices, iCarol product and feature updates, testimonials from iCarol users, Case studies of helplines, non-profit and charity contact centers, ask the expert and more.
Finally, if you are unable to find the answer to a question you have, you are welcome to submit a case to the iCarol Support Team using the Online Case Management system. This is accessed by clicking Help in the left hand menu when you are logged into iCarol, then, at the top of the screen, clicking “Cases – contact the iCarol Support Team”.